Cobot is a coworking space management platform used by shared offices and flexible workspaces worldwide. With the Cobot–ezeep cloud printing integration, members can print securely from any device while workspace managers automatically track usage and assign printing fees inside Cobot.

New to ezeep? Start a free trial to enable secure, serverless printing for your coworking space: Start your ezeep free trial.

Requirements for the Cobot–ezeep Integration

• An active ezeep Coworking subscription with at least one printer configured.
• An active Cobot account with admin access.

What the integration does

• Member onboarding: sync members from Cobot to ezeep and assign printers or policies automatically.
• Usage tracking & billing: track print jobs and map fees back to Cobot products for transparent chargebacks.
• Secure, serverless printing: eliminate print servers and support BYOD across laptops and mobiles.

Quick video tutorial

Watch this short tutorial to connect Cobot with ezeep, sync members, and enable cloud printing.

Step-by-Step: Set up cloud printing with Cobot & ezeep

Step 1: Configure printing products in Cobot

1. Create or review your printing products in Cobot (e.g., BW page, Color page, monthly allowance).
2. Note the product names and pricing so they match how you want fees to appear on invoices.

Step 2: Connect the Cobot–ezeep integration

1. Sign in to the ezeep Admin Portal.
2. Open Integrations → Cobot and click Connect.
3. Authorize access when prompted and select the Cobot workspace to link.

Step 3: Sync fees

1. Map your Cobot printing products to ezeep usage (e.g., BW pages, Color pages, Scans if applicable).
2. Choose whether to apply fees immediately or aggregate them for a periodic sync.

Step 4: Sync members

1. Sync members from Cobot to ezeep. New members will get a printing profile automatically.
2. Optionally group members (e.g., “Hot Desk”, “Dedicated Desk”) to apply different printer access or quotas.

Step 5: Assign printers

1. In the Admin Portal, go to Printers and enable the devices you want to expose to members.
2. Assign printers to the relevant groups or directly to members.

Next steps & recommended resources

• Cloud printing for coworking spaces – overview
• How to Invite Users to ezeep
• How to Add Printers from ezeep Hub
• About the ezeep Hub

Troubleshooting

• Members not appearing: re-run member sync and verify the workspace selection is correct.
• Fees not posting: check product mappings and ensure fee sync is enabled; confirm products exist in Cobot.
• Printers not visible: verify printers are enabled in ezeep and members/groups have access.

FAQ

Does this integration require print servers?
No. ezeep provides secure, serverless printing suitable for BYOD environments in coworking spaces.

Can I charge different rates for color vs. black & white?
Yes. Map separate products in Cobot to ezeep usage types for transparent billing.